P2P optimization

Fully automated from request to invoice processing.

At ILEXYS, the choice is always yours

We are open to any form of collaboration that a customer wants to enter into, through our SaaS software we offer the following options:

Option 1: Working stand-alone in our portal via the Internet, you do this if you do not have a (good) purchasing system yourself. We adapt our system completely to your wishes with regard to financial coding, delivery addresses, catalogs, etc., we can even set up a 3-stage approval system for quotations.

Option 2: Standalone and own ERP, works just like option 1, e.g. this if you do want to apply via our portal but want to process the purchase orders via your own purchasing system. You then create a purchase order in your own system based on our quotation. We receive a PDF purchase order and transfer the data into our system.

Option 3: Our Portal will then be linked to your ERP system if you want to automate the purchasing process almost completely (90% of the purchasing process is then automatic)

In our opinion, this is the most ideal solution for outsourcing indirect purchasing, both NPR and Tail Spend, to ILEXYS. With a link, both the customer and ILEXYS have 100% of the same purchasing data in their systems, but ILEXYS does the work for you.

The process is simple

Customer- and user-friendly and can be followed entirely via the portal:

  • The customer makes a request in the portal
  • ILEXYS processes this in its own ERP system
  • The customer receives a quote in the portal and can approve or reject it
  • If approved, and the customer sends us a Purchase Order, it is processed to the supplier who delivers directly to the customer.
  • ILEXYS receives a notification of the delivery and sends an invoice to the customer.

(Blue = ILEXYS / Green = Customer)

P2p 1

The advantages

P2p 2

With this approach, we ensure that:

  • The customers can drastically reduce the number of suppliers.
  • You then only have 1 partner for your indirect purchasing.
  • 100% overview and real-time information about the order progress.
  • Very fast processing (usually the same day but certainly within 24 hours).
  • On request, we can work with collective invoices per week.
  • The customer only has 1 payment term with ILEXYS.
  • ILEXYS takes care of processing all creditor's invoices.

Frequently asked questions

Yes, ILEXYS has a complete Purchasing platform in which we arrange everything for the customer from request to payment and back service, working very efficiently and customer-friendly.

ILEXYS is also unique in this regard, we will always leave our customers free in their choices, we always make a proposal, possibly with alternatives, from which the customer can make his own choice. Outsource, but still keep the steering wheel in your own hands.

We are open to any form of cooperation that a customer wants to enter into, but the most ideal solution is to outsource indirect purchasing, both NPR and Tail Spend, to ILEXYS, but then link our purchasing platform to your ERP system. With a link, both the customer and ILEXYS have 100%
included the same purchasing data in their systems, but ILEXYS does the work.

In this way, you always have all data included in your own purchasing system, even if you do not want to continue with us. That is why you are free to cancel the cooperation with us at any time.

Request a test account

View I-app 3.0 on our Purchasing Portal and immediately request a personal test account. Have you become enthusiastic after viewing our purchasing portal? Then we will be happy to tell you all about it.